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Privacy Policy

​Introduction

 

Your privacy is very important to Optomed and Ubetec. Ubetec Ltd is a subsidiary of Optomed Plc.  This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable laws. We do our best to ensure that your personal data is processed lawfully and in a transparent manner, and to ensure that your personal data is safe, accurate and up to date.

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Data Controller

 

Optomed Plc
Yrttipellontie 1,
90230 Oulu, Finland
Email: privacy@optomed.com

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What Personal Data We Collect

 

We may collect the following categories of personal data:

 

  • Contact details (name, email address, phone number)

  • Demographic information (country, industry, job function)

  • IP address and device information

  • Communication preferences

  • Information provided via forms, newsletter sign-ups, or event registrations

 

 

Purposes and Legal Basis for Processing

 

We process your personal data for the following purposes and legal bases:

 

  • To provide services and respond to inquiries (performance of a contract)

  • To send newsletters and promotional materials (consent or legitimate interest)

  • To improve our website and services (legitimate interest)

  • To comply with legal obligations (legal requirement)

  • For event and training invitations (legitimate interest)

 

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IP Addresses

 

We use IP addresses for purposes of system administration, and to analyze trends, administer the site, track user’s movement, and gather broad firmographic information for aggregate use. IP addresses are not linked to personally identifiable information.

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Data Retention

 

We retain your personal data only as long as necessary for the purposes described in this policy or as required by law. For example, contact details for newsletter subscriptions are retained until you unsubscribe.

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Data Storage

 

We primarily process personal data on servers located within the EU/EEA.

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Your Rights

 

You have the following rights regarding your personal data:

 

  • Right of access: Obtain confirmation and a copy of your personal data.

  • Right to rectification: Request correction of inaccurate or incomplete data.

  • Right to erasure: Request deletion of your data under certain conditions.

  • Right to restriction: Request restriction of processing in certain circumstances.

  • Right to data portability: Receive your data in a structured, commonly used format.

  • Right to object: Object to processing based on legitimate interests or direct marketing.

  • Right to withdraw consent: Withdraw your consent at any time (where processing is based on consent).

  • Right to lodge a complaint: Contact the Finnish Data Protection Ombudsman (tietosuoja.fi) or your local supervisory authority.

 

To exercise your rights, contact us at privacy@optomed.com.

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Automated Decision-Making

 

We do not use your personal data for automated decision-making or profiling that produces legal or similarly significant effects.

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Sharing Your Data

 

We may share your personal data with:

  • Service providers (e.g., IT, analytics, marketing)

  • Distributors for sales and after-sales purposes

  • Event and training partners

  • Legal authorities when required by law

 

We do not sell your personal data to third parties.

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International Data Transfers

 

Your personal data may be transferred outside the EU/EEA. When this occurs, we use appropriate safeguards such as Standard Contractual Clauses approved by the European Commission to ensure your data remains protected.

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Cookies and Tracking Technologies

 

We use cookies and similar technologies to improve your experience and analyze trends. For more information, see our https://www.optomed.com/cookiepolicy/.

You can manage your cookie preferences at any time.

 

When users access external webpages or services through our website—such as LinkedIn, social media platforms, or other third-party sites—those services may set their own cookies on your device. These cookies are governed by the respective third-party’s cookie policies, which may differ from Optomed Oyj’s practices.

For a comprehensive list of cookies and their purposes, please consult the cookie policy of each third-party service.

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Data Security

 

We implement appropriate technical and organizational measures to protect your personal data, including encryption, access controls, and staff training.

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Children’s Privacy

 

We do not offer services to children.  We do not knowingly collect personal data from children. If you believe we have collected such data, please contact us for removal.

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Links to Other Websites

 

Optomed is present on social media platforms and our website may contain links to third-party web pages and services, such as LinkedIn, Facebook, and YouTube. When you access these external sites, please note that their privacy practices may differ from those of Optomed Plc. We recommend reviewing the privacy policies of each third-party service before providing any personal data.

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Optomed Plc is not responsible for the privacy practices or content of these third-party sites. This privacy statement applies solely to information collected by Optomed Plc.

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Changes to This Policy

 

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. Please review this policy regularly.

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Contact Us

 

For questions or to exercise your rights, contact:
privacy@optomed.com

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